The UCSF Vanpool Program is a self-supporting operation. Fares are based on the total amount of fixed costs (e.g., lease payment, insurance, maintenance coordination) plus a mileage charge (to cover gas, oil, maintenance) based on round-trip mileage from pick-up points to campus.

The fare structure is calculated using an average ridership per van of nine full-time paying passengers and one driver who is exempted from paying the monthly fare. Vanpool fares do not fluctuate as ridership changes. Fares are payable monthly in advance and deducted from payroll unless a member is ineligible for payroll deduction (e.g., students). Members who are ineligible for payroll deduction are billed monthly in advance; payment must be received by Transportation Services by the fifth working day of each month.

For members on monthly billing status, deadline for vanpool fare payments is the 15th working day of each month. Payments not received on the 5th working day of each month will be assessed a late fee of $10.00. Late payment fees for the current month will be reflected on the following month's billing.

Monthly fares are based on a 17-day work month. A standard average work month consists of 21.75 days; 17 days are used as the basis for monthly vanpool fee calculations due to the fact that a full-time rider accumulates vacation and sick leave at the rate of 2.25 to 3 days per month depending on the rider's years of service. Refunds are not granted, therefore, vacation, sick leave and holiday leave are used. Individuals who work on university holidays must pay the cost of their own parking. Fare adjustments for other leaves are made by exception on a case-by-case basis only.

Full-time UCSF employees must pay a full-time fare regardless of the number of days they ride the vanpool.

UCSF employees with part-time appointments (50%-90%) or UCSF students on a part-time class schedule may pay a percentage of the full-time fare based on the employee's appointment or student's class schedule, whichever is applicable. Proof of appointment status will be required.

Part-time fares may not be less than 50% of the full-time fare regardless of appointment or class schedule. Part-time fares below 50% may be allowed if seats will be shared within the same vanpool (e.g., one member who rides Mondays and Wednesdays pays 40%, while a second member who rides Tuesdays, Thursdays and Fridays pays 60%). Members sharing seats must pay a total of 100% of the monthly fare and cannot ride on the same day.

Employees' part-time status must be verified in writing by their respective supervisor/manager. Part-time status is reviewed once each year and members are required to submit letters verifying employment status and indicate changes if applicable.

In the event a vanpool is full and an interested full-time rider is on the waiting list, priority seating will be granted to the person on the waiting list. Part-time members, if any, regardless of employee appointment or class schedule must relinquish their seat to a full-time rider, opt to pay the full-time fare or share a seat with another part-time rider to retain their seat (see Section III-H). This policy also applies to members who are UCSF students.

Vanpool seats may be reserved for a period not to exceed six months for members (UCSF employees only) who are on approved extended leave of absence due to medical disability or family leave status. A letter from an attending physician or department manager/supervisor must be submitted to Transportation Services indicating the duration of leave. (Seats reserved in these cases may be filled by temporary riders for the duration of the member's absence.)

Vanpool seats may be reserved for a period not to exceed six months for members (UCSF employees only) who are unable to utilize their seat due to temporary shift or work schedule change. A letter from a department manager/supervisor must be submitted to TS indicating the duration of the change of shift or work schedule. (Seats reserved in these cases may be filled by temporary riders.)

Vanpool seats will not be reserved for UCSF students during summer break. Their names will be placed at the top of the waiting list if they intend to become members at the start of the following academic semester.

Vanpool members cannot at any time "sublet" their seats to any other persons during their absence. No other persons (family members included) other than the members are allowed to ride in the vanpool. Members are required to ride their assigned vanpool at all times. Members may not ride an alternate van without the expressed permission of TS.

In the event of a vanpool break down, TS will make arrangements for rider pick up and vehicle towing.

Requests for exceptions to these policies must be submitted in writing to the TS office and will be determined on a case-by-case basis.

Vanpool Index

	Boarding Locations/Pricing PDF
	Vanpool Fare Rationale
	Vanpool Rules PDF
	Vanpool Matching